Consultancy to Conduct End of Project Evaluation 2019

  1. Background and context 

In Nyanza Constituency, Siaya has the largest number of Disabled Person Groups and a disability friendly county official who has the interest of promoting the lives of Persons with Disabilities in livelihood and inclusion in governance. Between July 2018 to September 2019, Action Network for the Disabled (ANDY) has been implementing a project titled; Connecting the Dots – An inclusive participation of Youth with Disabilities in Governance and Employment. The project engages Youth with Disabilities (YWD) in governance by ensuring they understand devolution and disability rights with the aim of unlocking employment opportunities for YWD. 

  1. Project outcomes and outputs

The Project seeks to contribute to the following:

Impact: More accountable governance in the management of goods and services for Persons with Disabilities in Siaya County.

Outcome: Effective engagement of YWDs in governance processes and economic opportunities in Siaya County

Output 1: Facilitate analysis of socio-economic data for use by Youth with Disabilities in informed advocacy

Output 2: Mentor YWDs to use existing policies and platforms to access affirmative funds, employment and market opportunities.

Output 3: Facilitate establishment of YWDs coordination groups for engagement in county planning, budgeting and monitoring of service delivery

  1. Evaluation purpose and objectives

The purpose of this evaluation is to provide an independent assessment of the project in order to identify and understand extent to which the inclusive participation of Youth with Disabilities in Governance and Employment Project has achieved the expected results. This will be based on an examination of the project’s Logical Framework and Theory of Change. The evaluation will also identify relevant lessons learned during project implementation so as to inform the design of future projects within similar thematic areas and inform future program development within the organisation.

The specific objectives of the evaluation are to:

  • Identify and describe the outcomes (expected and unexpected) from the project implementation.
  • Establish the contribution (causal link which is either direct or indirect) of the project to the identified outcomes.
  • Assess the significance and potential sustainability of the identified outcomes. 
  • Identify good practices and lessons learnt related to the project operational contexts, actors engaged, strategies applied in the implementation and changes observed.

The key recipients and users of the evaluation are;

  • Development Partners (UKAID)
  • Persons with Disabilities
  • Groups for Persons with Disabilities 
  • Civil Society Organizations
  • Relevant Ministries within the various County Governments
  • Partner Organizations
  • Community Members
  • Action Network for the Disabled (ANDY)
  1. Evaluation questions

Using an outcomes harvesting approach, the evaluation seeks to answer the following evaluation questions. The evaluator(s) will be free to adjust or add to these questions to ensure sufficient data is collected;

  • To what extent did the project interventions result in YWD participation and uptake of governance processes and economic opportunities? 
  • To what extent did the project activities and interventions influence and empower YWD to access affirmative funds, employment and market opportunities? 
  • Based on the interventions selected, to what level did state actors engage with YWD and how will this inform future interventions
  • To what extent did the Disabled Persons Groups (DPGs) involvement within the project influence results of the intervention
  • To what extent has the LREB Secretariat embraced the simplified disability friendly National documents and promoted PWDs access to them
  • What is the level of uptake of the Simplified National documents among Persons with Disabilities in Busia, Vihiga and Kakamega Counties
  1. Scope of the evaluation

The evaluation will cover all project activities from July 2018 to September 2019 largely within Siaya County as well as an upscale activity in Busia, Vihiga and Kakamega Counties. 

  1. Evaluation approach and methodology 

The evaluation will use Outcome Harvesting (OH) as the evaluation approach to engage with various categories of target actors with the aim of establishing how they have acted differently because of the project activities. The evaluator(s) will engage the project team, Disabled Persons Groups, Civil Society Organisations, Government Departments, the Executive arm of the government and the County Assembly including Persons with Disabilities in identifying and documenting significant outcomes realized during the project implementation. 

The evaluator(s) will clearly describe and customise the Outcome Harvesting steps and outline how these will used practically during data collection. Information will be collected or “harvested” using a range of methods to yield evidence-based answers to useful, actionable questions.

The outcomes information will be collected through:

  • Reviewing the project documents including monitoring data on the outputs and outcomes and identify preliminary outcomes
  • Engaging with “focal points” (project staff and county government officers)
  • Conducting interviews with project team to expound on the identified outcomes and generate more significant outcomes
  • Conducting interviews with project team (staff and county government officers) 
  • Holding focus group discussions with project beneficiaries
  • Validating findings through a stakeholder workshop
  • Collecting 5 stories of change using the Most Significant Change methodology. 
  1. Evaluation outputs and deliverables 
  • An inception report detailing the evaluation methodology, work plan/schedule and draft data collection tools. 
  • Submission of Draft Evaluation Report. 
  • Validation Workshop of evaluation findings with project stakeholders.
  • Final Evaluation report. 
  • 5 Most Significant Change Stories.
  • Other documents/materials such as raw data files, quantitative data files, transcripts of FGDs, photographs taken, outcomes matrix. 
  1. Team requirements and qualifications

a) Qualifications

ANDY seeks to engage a team/consultant (s) with vast knowledge of outcome harvesting approach, climate change, governance, natural resource management in arid and semi-arid contexts. 

Evaluation expert

  • Degree in Monitoring and Evaluation, Social Sciences or any other relevant field.
  • Demonstrable previous experience in conducting end of project evaluations using outcome harvesting approach.
  • Have vast knowledge on governance and disability issues in Kenya
  • Strong understanding of communities, civil society and their interaction with government.    
  • Excellent report- writing skills. 
  • Team player and willingness. 
  • Fluency in English, Kiswahili.
  • Understanding of the Lake Economic Region Economic Bloc Context is desirable

b) Management and coordination

The consultant(s) will be managed and coordinated by the Director of ANDY at the Nairobi Office and work closely with all the Field staff who are based in Siaya.

  1. Evaluation work plan

The evaluation will take place from 15th August- 4th October 2019. The level of effort expected for the assignment will be a maximum of 20 days. Tentative time-frames applicable to this evaluation, including timings for all deliverables, are set out in the table below:


Key deliverables  Timelines (2019)
Issue Expression of Interest 4th  – 10th July
Deadline for receipt of applications 12th July
Selection of consultant(s) 13th-15th July
Contacting of selected consultants 16th- 19th July
Contracting of Consultant 22nd– 26th July
Inception meeting 12th August
Field work 2nd– 8th  September
Submission of draft report 20th September
Presentation of findings in validation workshop 30th September
Submission of final report 4th October


  1. How to apply

To apply the consultant(s) should submit an Expression of Interest of not more than 10 pages. This should contain:

  • The consultant’s understanding of the ToR,
  • How the consultant (s) will undertake the evaluation using the proposed Outcome Harvesting approach, 
  • How the consultant(s) meet the requirements of the evaluation, 
  • Proposed work plan and financial proposal quoted in Kenya Shillings for the whole assignment
  • CV of the lead consultant and, if quoting for an organization, attach the CV of any other personnel to be involved in the assignment 
  • One or two samples of prior evaluations that consultant (s) have undertaken using Outcome Harvesting approach. 
  • Telephone and email contacts of at least three (3) professional referees who can validate technical expertise

All submissions, should be sent to the following email addresses with the subject of the email as ‘End of Project Evaluation for DDP  Program in Siaya’.

The closing date for submissions is Friday 12th July 2019

Short-listed candidates will be contacted for presentations by 19th July 2019

Persons with Disabilities are HIGHLY encouraged to apply stating category of Disability to put in consideration Reasonable Accommodation needed.


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